Wasp AssetCloud is a modern, cloud-based asset tracking platform used by organisations across Australia to manage equipment, tools, IT assets, and inventory with accuracy and real-time visibility. This guide explains the core features, workflows, and best practices to help you get the most value from AssetCloud.
Wasp AssetCloud has native apps for both iOS and Android that allow you to use the software from your hand-held devices. The apps come with the AssetCloud software and user subscriptions, so there are no extra fees. Plus, the apps can work online or offline, so you don’t need a constant Internet connection to get your work done.
These apps make it easy for offsite and after-hours users to access the asset information they need.
Asset audits are essential for verifying what assets your organization owns and where they’re located. They also help you enhance transparency and ensure your organization has accurate information for financial records.
AssetCloud’s auditing function provides a central register that records detailed information on all your organization’s assets.
With Wasp AssetCloud, you can link hand-held devices and scanners to your database to track each asset’s location and status with minimal cost and resources. It works with mobile computers, iOS and Android devices, and it allows you to do audits in both online and offline modes.
With Wasp AssetCloud’s Audit Windows, the program administrator can set scheduled audit times for locations or funds, receive status updates on the process, and set up notifications that let users know when the window will close. You’re no longer limited to one specific day, nor do you have to be in audit mode to audit an asset.
When a site or fund is in the scheduled audit window, any asset action (move, check out, check in, or convert) will automatically be audited with no additional steps.
The audit window gives you the flexibility you need for performing audits, works with your time parameters, and reduces the workload with its automated actions.
To add an extra level of security, AssetCloud allows you to select what asset information users can see when performing an audit. The blind audit feature, which works on mobile devices, provides users with hints about what type and number of assets they’re auditing, but no further details. This limited information reduces the risk of not having all assets scanned.
The blind audit feature can be especially helpful if you have a third-party performing your audits.
With Wasp AssetCloud, an audit isn’t final until you say it is. The audit reconciliation process enables you to do a final review of a site or fund after an audit and make changes on assets that were marked as out of compliance. It’s a great tool for removing assets that no longer exist but are still on the books and adding discovered assets that have not been recorded. If discrepancies are found, it’s easy to do another audit of the site or fund to check the data from the original audit. To help with transparency and accuracy, each transaction is recorded with a user, date and time stamp.
Wasp AssetCloud has the built-in ability to create barcode labels (aka asset tags) via the software’s templates or customized design option.
You can manage your every phase of asset management– from barcoding assets when you first receive them to disposing assets when they’re no longer usable – all within the same program.
We’ve added a “quick find” feature that searches by asset, vendor, customer or employee and then populates the appropriate field for check-in/check-out. It can also populate these fields via a quick scan of the asset tag. This makes it easy to quickly check in and check-out multiple assets to multiple assignees in a single transaction.
This feature is especially helpful for:
Tool cribs that regularly assign and collect a wide variety of tools from employees
Healthcare and emergency response units that must ensure their supplies of vital life-saving equipment are always maintained and available
Schools that pass out and receive student items such as band instruments, learning materials and athletic equipment
Older asset management systems allowed for asset disposal of worn-out or missing assets, but the systems wreaked havoc if a lost item was later found. Users would often have to set the recovered asset up as a brand new item and manually include information about the asset’s past. Wasp AssetCloud provides you with an easy way to recover these assets; it simply reactivates the old asset number and history.
We know not everyone is going to call items an “asset” or have “employees” used as the term to describe who’s checking out equipment. You can easily set up the entire system with the terminology
