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Tool Tracker Australia

Our Tool Tracker can handle your organization’s tool movements, accountability, maintenance and check-in/check-out processes. Get our tool management options range from complete tracking solution to just tool software.

Complete Tool Tracker System Tailored to You

A tool tracker is a system to monitor and manage tools, using technologies like barcodes or labels. It helps locate tools, track availability, assign them to individuals or projects, as well ass prevent loss or theft. In addition, it improves efficiency and productivity in various industries.

Tool Tracking

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Ditch the Spreadsheet

Automate Check-In/Check-Out

Track where your tools are, who has your tools, and when your tools are due back. Additionally, checking out tools allows you to assign responsibility to an employee, a customer, or even a vendor. Moreover, checking in tools releases end user responsibility and allows the tools to be reallocated throughout your organization.

Tool Tracking

Some of Our End Users

See Tool Tracker in Use


All your organisation's tools data made accessible, adaptable, and reliable.


Save time by managing user accounts, permissions, and security settings in one place. Enterprise-grade role-based security allows you to define fine-grained access rights for each user.


Stop wasting your time logging information that is more easily captured with an efficient barcode tool tracking system.


Quickly find exactly what you need with smart views and conditional search feature. Users can create and save custom views that are pertinent to their needs and share them across the organization.


Choose a standard report or build our own. Compile and visualise data that keeps you informed about your organisation.

Track Tools Anywhere On Nearly Any Device

Performing scan-intensive transactions just got easier. Not only can you track tools on iOS, Android, or Barcode mobile computer devices, but our Tool Tracker mobile flexibility also helps you and your team stay connected and up-to-date on all your tools activity wherever you, or your tools, go.

Tool Tracking
Tool Tracking

Tool Tracker + RFID Module

Eliminates the need to scan barcodes individually and makes tool tracking quicker and more accurate.

Tool Tracker RFID Can Read Tools Wherever They Are

  • Easily visible
  • Stored up high out of reach
  • In a case or box
  • Hidden under a desk
  • RFID is up to 20 times faster than manual or barcode processes
  • Read dozens of tags simultaneously

Unlike barcodes, RFID doesn’t require a line of sight to capture it!

WATCH: Tool Tracker RFID

Tool Tracking
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Reporting Built for Accountability and Insight


Tool Tracker’s reporting suite includes 25 common, pre-built reports that help you manage your tools and collect data-driven feedback. Every report provides a high level summary, while also allowing you to set parameters to drill down into specific tools, time periods, and numerous other data, so you have the information you need to make critical business decisions.


Tired of tracking software that can’t report on the data your organization needs? Our Tool Tracker’s report design engine provides you the tools to create clear and accurate reports that are tailored to your business.


Managing several critical reports can be a chore. With Tool Tracker, you can automatically schedule reports to be sent to you every day to ensure you receive the information you need for your business.

Tool Tracking
Tool Tracking

Easy Audits to Verify and Eliminate Inconsistencies

Performing tool audits is essential in verifying what tools your organisation actually owns and ensuring the accountability of your tools for accurate records. You can quickly conduct audits on a mobile computer, iOS, or Android device.

Triggered Notifications for Critical Intelligence

Receiving instant feedback on tool-related events within your organization allows everyone to be better informed. Tool Tracker’s notification engine allows you to set custom triggers to save time and empower people with information.

Inventory Identical Multi-Quantity Equipment - ie PPE

The multi-quantity equipment feature provides your organisation with a fast and efficient way to consolidate and track how many identical tools, spare parts or PPEs you have - without tracking each individual item.

Centralize Contracts, Service Agreements, and Licenses

Ensuring all your tools are associated with their proper agreements not only allows you to manage your tools with greater efficiency but also prevents any oversight of expiring contracts. Additionally, our Tool Tracking system provides your organisation with one centralised database that effectively manages all your contracts, service agreements, and software licenses. Moreover, by utilizing this system, you can easily track and monitor the status of each agreement, thereby streamlining your overall operations.

Customisation Depreciation for Accurate Bookkeeping

The process of setting up depreciation classes and calculating depreciation not only provides your organisation with proper record-keeping but also ensures a convenient and straightforward procedure. Moreover, Tool Tracker offers 5 customizable methods of depreciation, which guarantee that your organisation and accounting team are comprehensively covered. Furthermore, these features facilitate accurate financial reporting and enable seamless integration with your existing accounting systems.

Tool Tracking


  • Track tools by site, location, department, item number and serial number
  • Perform transaction anywhere using the Tool Tracker mobile app.
  • Check-out tools to employees and customers
  • Audit tools by location or funding source on a PC or mobile device 
  • Print barcode labels and tags
  • Track funding sources
  • Custom e-mail notifications
  • Pre-built reports
  • Custom reporting tool
  • Report Scheduling
  • Custom Fields
  • Manage Contracts
  • Calculate Depreciation
  • Track multi-quantity equipment


  • Manage tools anywhere with existing iPhones, iPads, and Android devices
  • Eliminate wasted time spent searching for lost, misplaced, or checked-out tools
  • Reduce unnecessary expenses to replace lost equipment
  • Easily audit organisation’s tools on a PC or mobile computer
  • Track tools purchased with specific funding sources

Ideal For

  • Tools and equipment
  • PPE, spare parts etc
  • IT assets like laptops, mobile devices and servers
  • Machinery and vehicles
  • Furniture and operational non-inventory items
  • Files and documents
  • Evidence tracking
  • Facility safety inspection


Tool Tracker Downloads


Demo Videos

Some of our Completed Projects