Wasp AssetCloud Demo Videos​

Wasp AssetCloud Demo Videos​

With an application so robust, there’s a lot to learn about all the rich features.

AssetCloud Overview

AssetCloud Overview

AssetCloud sets a new standard in asset tracking software. The application is capable of handling the tracking needs of practically any type and size of organization, from small project-based sample tracking to enterprise-level asset management across a global organization.

With its highly secure cloud-based storage, you are able to access your data and manage fixed assets virtually anywhere. The software is compatible with most every leading brand of barcode scanners and printers, however Wasp takes all the guesswork out of setting up a complete asset tracking system by providing 100% guaranteed compatible Wasp hardware options, which fit most barcode scanning and asset tag printing applications.

To learn more about how AssetCloud can streamline your asset management, please contact us to speak with a solution advisor.

Auditing Assets

Auditing Assets Demo Transcript

Counting, locating, and verifying your assets has never been easier utilizing the audit feature from AssetCloud.  Performing an audit allows you to verify that your assets are all accounted for, and in the correct locations. Using one of the Wasp handheld computers or your iOS/Android device paired with a scanner will allow you to quickly and accurately audit your assets. 

To perform an audit, click on Audit in the main menu, then select Audit from the sub-menu.

You can select an Audit Window, Fund Name, or jump right down to selecting the Site (Main Office) and Location (101) you want to audit.

Enter the Start Date (Today).

Click Fetch Assets to view assets in the selected location.

Scan or enter your asset tags as you locate each asset in this location.

Select Complete Audit when you are finished. 

Reconcile an Audit:

 

To complete the Audit an audit you must complete your reconciliation, navigate to Audit, then Reconcile in the sub-menu.

Select your Audit Window, Fund Name, or Site (Main Office) and Location (101) to reconcile.

Select the date filters you wish to reconcile (Last 30 days) and click Fetch Assets.

Here, you can review all of your audit discrepancies and make decisions on how you will finalize your audit.   Some of the data you will see is your expected quantities with the quantity you physically counted during your audit and update your database accordingly. This will also show you any fixed assets that were missing or in the wrong location during your audit and make final depositions with them.  Thanks for watching, to learn more check out the rest of our video demo library or resource center.

Check-In/Out Assets

Check-In/Out Assets Demo Transcript

Taking control of who has which assets within your organization is now effortless with AssetCloud.  Checking out assets allows you to assign an asset to a Customer, an Employee, or even a Vendor, and track where your assets are at all times, as well as who has responsibility of those assets. Your organization can now can painlessly manage asset assignment and ensure accountability of all your organization assets.

To Check Out an asset, simply select or scan your Asset Tag (56789)in the scan here box,  next scan or enter your  Customer, Employee, or Vendor (EmployeeDan Thomas) name or number to automatically assign the asset to them.  

If the asset requires a due date, you select the required date (End of Next Month) for when you want the asset returned to you. This will trigger a notification in the system and alert appropriate parties if it is not returned in a timely manner.

You can even update the Location of an asset when you check it out. When you’re done click Check Out when all assets in your Queue are ready to be checked out.

To Check In an asset, click on Transactions and Check In. Scan or select your Asset Tag (56789). You can update your Location and Department if needed, and the person or vendor who borrowed it will populate for you. Add the asset to your Queue and continue adding other assets to the Queue as needed. When you’re finished, click Check In.

For increased efficiency and mobility you can also perform these transactions on your iOS/Android device with Wasp app and your Wasp barcode scanner.

Thanks for watching, to learn more check out the rest of our video demo library or resource center.

Dispose/Recover Assets

 
Dispose/Recover Assets Demo Transcript

Never lose reporting and transaction history on retired assets again.   With AssetCloud you have complete lifecycle management that concludes with asset disposal.   When an asset reaches end of life or has been lost simply dispose of it and capture the reason.  If the asset is found or accidentally retired you just recover it and it is back in use.  

To dispose of an asset, Click on Transactions, then Dispose.

Under Asset Details, use the filters to locate the asset you want to dispose. I will search by asset tag (1000).

Next, select the reason for disposal. In this case, my asset was damaged, so I will select Damage.

You can add Notes (dropped during move), and then click on Dispose at the bottom.

To recover a disposed asset, click on Transactions, then Recover.

Select the Asset Tag (1000).

Select the Reason for Recovery.

Click Recover.

Thanks for watching, to learn more check out the rest of our video demo library or resource center.

Fund Tracking

 
Fund Tracking Demo Transcript

Safeguarding your organization from the dreaded asset audits just became stress-free with the fund management.  Tying assets to specific funds allows you to easily pull what assets where purchased the PO number, date and vendor, along with which site and location the asset is being utilized.

To create a new funding, navigate to Lookups, Funding, then New. Enter a name for the funding (Wells Fargo Computer Grant 2016). You can enter more details in the Fund Description (For purchase of new desktops and laptops).

Enter the Amount of the fund.

The Start Date and the End date (if applicable). [Enter start date = TODAY, End Date = 12/31/2016]

If this fund only allows the assets to be utilized at certain sites you can restrict and manage them on the fund.

Then, Add any assets associated with this fund.

Click Save.

Thanks for watching, to learn more check out the rest of our video demo library or resource center.

Moving Assets

 
Moving Assets Demo Transcript

Saving time and ensuring database accuracy on your assets locations is simple with AssetCloud’s move transaction.  When an asset is going to change where it is being utilized perform the move transaction in the application, on your Wasp mobile computer, or your iOS/Android device to guarantee you keep an accurate database. 

To move an asset, select Transactions then Move.

Enter or scan the Asset Tag (56789)

All of the asset information will populate in the grid below. 

Select the Move to LocationMain Office, 102.

You can also update the Department at this time if needed.

Click Move Assets.

Thanks for watching, to learn more check out the rest of our video demo library or resource center.

Notifications

Notifications Demo Transcript

Receiving instant feedback provides a streamlined path to better communication on asset related events within your organization.   This simple to setup and powerful notification engine allows you to create a notification for just about anything inside Asset Cloud.  For instance, you can be alerted when a specific asset or asset type is checked out, when a new asset is created, or when an asset is checked back in.

To set up a new Notification, navigate to the Settings icon (the gear) and select Notifications. Click on New to create a new notification.

Enter a Name for your notification (enter Dell d17 Laptops Checked Out).

Then, set the Triggers. You will select if the notification will be triggered before an event occurs or as soon as an event occurs. I’ll select As soon as event occurs.

I’ll select When: a specific asset type (d17 laptop) is checked out.  You can choose to have any associated communication with this trigger to be sent out via email or in app notification.   Select the recipients who need to receive the notification such as: send to myself (choose Send to Myself)., an individual or a role. You can even have them sent to someone outside your organization.

Then click SAVE.

Thanks for watching, to learn more check out the rest of our video demo library or resource center.

Reports

Reports Demo Transcript

Providing accurate data in a timely manner throughout your organization is no longer a challenge as AssetCloud allows you to create and schedule your preferred reports allowing everyone to make informed decisions.   

To run a report, navigate to Reports in the menu, then select All Reports.

Reports are grouped by categories and include over 25 standard reports. Select the report you want to run (Assets by Asset Type), select the parameters for the report (Category: Computer), then click on Run.

Scheduling Reports:

To schedule a report, navigate to Reports, then All Reports. Select a report you want to schedule to automatically run (Check Out to Employee Report), set your parameters (Check Out Date: This Week), then select Schedule Report.

Enter a Schedule Name and choose the report format (CSV or PDF). Select the date for it to start on (TODAY) and how often it should repeat (weekly).

Select the recipients who need to receive the report by selecting send to myself (choose Send to Myself), an individual or a role. You can even have them sent to someone outside your organization.

Click Save.

Thanks for watching, to learn more check out the rest of our video demo library or resource center.

Setting Up an Asset

Setting Up an Asset Demo Transcript

Increasing your data accuracy and ensuring all of your assets are setup has never been easier than with AssetCloud. AssetCloud provides you a simplified set-up process that allows you to enter as little or much information as you desire based on your organizations requirements.

To create a new Fixed Asset, you only need to enter information into the bolded fields which include:

Asset Tag (56789), which will be your barcode number.

Assign the asset to an Asset Type, (d17 laptop) or group of assets.

Then select the Site (Main Office) and Location (101) where your asset will be assigned. Some fields associated with the Asset Type can populate for you.

Other commonly tracked fields include Purchase Order, Purchase Date, which you could make bolded and required for your assets.  You can even attach a photo and user manual.  Thanks for watching, to learn more check out the rest of our video demo library or resource center.

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We will analyse and study your current tracking processes and upgrade needs, then present automated and modern barcode tracking solutions.
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Company Overview

Since 2005 our absolute dedication has allowed us to gain mastery and proficiency in the AIDC Barcoding industry, and led us to a world of knowledge and to a stage where we can distribute what we know by guiding you to make the right decisions for the barcode tracking systems you seek.

Scope Link Barcode Technologies is a one stop shop offering barcode systems with entirety as software and/or hardware including; Asset & Inventory Management Software, Barcode Systems, Barcode & QR Scanners, Label & Barcode Printers, PDA Mobile Computers, Rugged Phones, Barcode Hardware Accessories, in-house customized application developments suitable to work on Android, Windows and/or iOS devices.

With our expertise, no query is a challenge for us and we pride ourselves in providing exceptional knowledge, service, training and support for every solution and product that we offer.

Some of our Completed Projects